Village Board accepts bid to fix damaged retaining wall

Village Board accepts bid to fix damaged retaining wall
Shown here is a picture of the retaining wall at Harts Village Road and Front Street, which is in dire need of repair. Note the cracks and other fissures. A bid has been accepted for work to begin as soon as possible. Photo by Judith O'Hara Balfe

MILLBROOK — During the last several Village Board meetings, some much-needed infrastructure improvements in the village of Millbrook have been discussed.

One considered to be of the utmost importance has been the village’s retaining wall, an 800-foot structure that is holding up parts of Front Street and Harts Village Road.

This has been an ongoing concern for not only the Village Board, but local residents. At the Nov. 11, 2021 meeting, Mayor Tim Collopy announced the board sent out requests  to local contractors seeking bids to do the work on the project.

At the Dec. 8, 2021 meeting, the mayor said that the bids had an end-of-year deadline.

At the Jan. 12 meeting this year, Collopy announced those bids were being opened and that the project would be awarded at the Village Board’s next meeting. When the bids were opened they were reviewed by legal counsel and Delaware Engineering recommended a contractor.

At the January meeting, the mayor announced that several conditions would be attached to the project: Property owners with property located below the wall would have to agree to let contractors work on their property; residents at the top of Dineen Road would have to agree to the closure of road while the wall was being repaired; and VRI (the village water operators) would have to agree to allow overnight equipment to  be stored at the village’s wastewater treatment plant.

At the Wednesday, Feb. 9, Village Board meeting, the board announced it awarded the bid to Con-Tech Construction Technology of Carmel, for the amount of $240,000.

That includes $31,000 for Delaware Engineering to provide oversight. The bid, which was the second lowest bid, was chosen over the other low bid. That’s because the other company, a firm out of Brooklyn, did not supply references in a timely manner and acknowledged that it was not familiar with the materials needed for the project.

The board received $144,000 from the American Rescue Plan (ARP) for infrastructure projects during the COVID pandemic to help fund  infrastructure projects. The ARP funds will go toward the retaining wall with the remaining $127,000 being funded through a bond.

A request is currently being prepared to submit to local banks, after a resolution was made at the February board meeting to get bond funding. The village is already $23,000 over budget, according to the board, as it has already spent money to test the integrity of the wall, to document those wall’s status and to put forth the bid requirements.

Other projects

Other capital projects  currently being worked on in the village include replacing and repairing various village sidewalks. The board is currently seeking a Community Development Block Grant (CDBG) to finance the work.

The village is expecting to hear from the county within the next few months to learn if it will be awarded the CDBG.

A second request for a grant was requested to finance an engineering report at the Wastewater Treatment Plant, made to the state’s Environmental Facilities Corporation  (EFC). That application was denied.

The grant would have covered most of the cost of the engineering report, which would have detailed what improvements are needed at the facility.

The Village Board is now working with Delaware Engineering to develop a new plan as soon as possible.

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