Millbrook BOE studies new Energy Performance Contract

MILLBROOK — The Tuesday, Jan. 12, meeting of the Millbrook Central School District (MCSD) Board of Education (BOE) was held via Zoom due to the COVID health crisis; it  was opened by President Perry Hartswick at 7 p.m. 

The board accepted a donation of $5,000 from the Berkshire Taconic Community Foundation to support internet access and other COVID related expenses pertaining to internet access. The board also authorized an increase in the 2020-21 budget, in its general fund line, in the amount of $5,000.

A continuing disclosure document, required to be updated once per year so investors can understand where the district stands financially, was presented in accordance with state guidelines. This official statement along with the June 30, 2020 Audit Report must be filed with the Electronic Municipal Market Access (EMMA) system maintained by the Municipal Securities Rulemaking Board. The BOE said the district will also be looking into the possibility of refinancing its debt once again to save money. The last time it did so it was able to save approximately $100,000 for each year of its 23 years. 

Energy Performance Contracts

A presentation was given by ECG Education’s Choice for Smarter EPC’s, a women owned group of specialists in Energy Performance Contracts (EPC) Owner’s Representative/Engineering Services. According to New York State Energy Law, the formation of a partnership with a school district, Energy Services Company (ESC) and Owner’s Representative is a way by which the school district can make improvements now and pay later, out of future guaranteed energy savings. 

According to information provided by the school board, MCSD entered such an arrangement in 2010. The original EPC, which allowed fluorescent lighting upgrades; steam trap temperature control upgrades; and window and door replacements at Alden Place Elementary School, the energy savings amounted to $100,000 a year (6% excess savings). It also reduced emissions equivalent to 1.2 million pounds of CO2. This would be a Phase II EPC partnership. It would addresses current needs while reducing the cost of a future bond.

Some current needs might consist of LED lighting, boiler upgrades at Elm Drive Elementary School and additional window and door replacements, among other items. The BOE said it will discuss and consider the proposal; there is no cost or obligation for the initial information.

ECG listed many satisfied partners from other school districts, including one from Martin Handler, superintendent of schools at nearby Pine Plains Central School District. A statement from Handler was submitted, in which he was reported saying, “I can say without reservation that ECG’s involvement in my EPC project has made it the smoothest process that I have experienced.”

More BOE updates

Further reports at the BOE meeting centered on COVID testing in schools; a move of the Pupil Personnel Services, Curriculum and Instruction Department to the District Office; eSports; the Alden Place electrical project; an upcoming change order; advocacy efforts, transportation aid and COVID updates.

A motion was made, on the recommendation from the superintendent, to amend the Corrective Action Plan approved at the Oct. 20, 2020 BOE meeting, to incorporate updates as currently presented, as created by the district’s central treasurer and school lunch manager and authorized the assistant superintendent for business, finance and operations to file the same with the office of the state comptroller and the State Education Department. 

The board announced that it will accept a donation of various musical instruments from James and Robin Waters, with an estimated value of $3,500, with gratitude.

Three resignations were accepted by the board for the purpose of retirement, all effective this year: One from Arlene Looney, as of Jan. 30; one from Sarah Rizzo, on June 30; and one from Heidi Tucci, on Aug. 8.

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